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OAA Headquarters Renovation & Refresh Project




Winter 2019

  • Target: Building Re-opens
  • Relocation of OAA offices back to OAA Headquarters


December 2018

  • Target: Construction complete

January 2018

  • Construction begins


December 2017

  • Contract signed with MJ Dixon Construction Limited
  • Construction schedule developed

November 2017 

  • Special meeting of Council to approve a revised total project budget ($8,510,685) and select MJ Dixon Construction Limited as the General Contractor for the renovation project.
  • Building Committee negotiates contract with the low-bid proponent

October 2017

  • Tender Closes October 5

September 2017

  • OAA Headquarters relocates to 1 Duncan Mill Road.
  • Tender Documents to five prequalified General Contractors.
  • Council approves the Phase II Communications Plan for the project.
  • Council directs the Building Committee to develop and issue an RFP for a consultant to make recommendations for establishing a purposeful collection of architectural artifacts for display in the renovated building.

August 2017

  • Council approves a revised construction cost estimate and the following design refinements from the original scope, including:
      • Reductions from the original scope:
        1. a. Elimination of the Ice Tank
      1. b. Removal of the boiler
      2. c. Reduction of some of the minor mechanical elements
      3. d. Reduction in internal glazing for meeting rooms
      4. Additionall scope:
      5. e. Updating and refreshing of the washrooms
      6. f.  Server Room relocation

Summer 2017 

  • Design is refined to address options for the extra space originally allocated to the OAA’s tenant, Pro-Dem. The Building Committee recommends a more extensive renovation with increased flexibility for the future.

July 2017

    • Pro-Demnity Insurance Co. (Pro-Dem) decides to relocate to a new permanent space to better meet their needs

May 2017

  • RAIC/OAA Festival, Ottawa: a presentation on the details of the OAA Building project as part of the Friday Plenary session on climate change and the 2030 Challenge.
  • Council approve:
  • the interior design and layout direction, in principle

February 2017

  • Article published in the Globe and Mail. 
  • Presentation made at  the at the CaGBC Toronto chapter breakfast on the building renovation 


November 2016

  • OAA Building Committee member Sheena Sharp makes a presentation at Construct Canada as part of NRC’s session related to climate change and energy retrofits.   
  • CIB (The International Council for Research and Innovation in Building and Construction) conference in Ottawa OAA Building Committee Sheena Sharp presented information to attendees regarding the goals and objectives for the OAA’s building project.
  • Workshop at OAA HQ for NRC’s product suppliers’ network. Over 60 reps from industry, government as well as product suppliers attended.
  • Blower Door test at OAA HQ held November 10.

September 2016

Council Approves statement of intent for the OAA Renew + Refresh Building Project:

The OAA believes that through environmentally responsible architectural design, we can achieve the energy efficiency targets necessary to tackle climate change. We believe that this is key for future generations and it can be achieved in an economically sustainable way. The OAA Headquarters at 111 Moatfield Drive Toronto will be renewed to achieve Zero Net Carbon demonstrating that we can meet the climate change goals for existing buildings in Ontario.

Summer 2016

  • Interior Fit-out Sub-Committee established with the mandate: to ensure the needs of the owner (OAA) and tenant (Pro-Demnity Insurance Co.) are considered and work to having those respective needs met. The Sub-Committee includes two Pro-Demnity Insurance Co. representatives.
  • Building Committee focuses on interior renovation to create a positive and productive environment for staff, volunteers and members.

June 2016

  • OAA Council provides final approval to proceed with design development  for a zero net carbon outcome

May 2016

  • Annual General Meeting: Building Update Presentation
  • OAA Conference: Building Update Presentation 
  • National Research Council Partnership formed. NRC is providing a design challenge function as well as data collection and benchmarking of internal environment conditions and measures.
  • Council confirms Architect David Fujawara as project lead

February 2016

  • Building Committee oversees the final phase of the study and analysis of four options regarding the renovation of the building’s mechanical systems, in particular, including a third-party review of the design and a detailed cost analysis.


February 2015

  • Presentation and decision making at Council’s February planning session

January 2015

  • Report to be presented to Council in January


December 2014:

  • Construction Manager selection finalized - Building Committee
  • Design refinement of the interior of the building – Architect David Fujiwara
  • Building Modelling finalized – Sustainable Edge
  • A final report and presentation of the Building Modeling to the Committee scheduled - Sustainable Edge
  • Indoor Air Quality Report received
  • Cost Estimator Report is due

November 2014

  • Construction Manager Interviews

September – October 2014

  • Design Development phase continues: detailed drawings
  • Detailed discussion: building controls, energy monitoring, window samples.
  • Council approve a submission to the RAIC’s Call for Presenters for its 2015 Festival of Architecture in Calgary which would focus on and highlight the renovation work that is being done on the OAA Headquarters

September 2014

  • Council approve a Construction Manager be hired
  • RFP for a Construction Manager issued – Architect David Fujiwara
  • Indoor Air Quality Study to proceed.

Summer 2014

  • Biweekly meetings of the Committee

June 2014

  • Toronto Atmospheric Fund (TAF) meets with the Committee: reviews the OAA’s renovation project and the funding opportunity that exists with TAF
  • Ecosystem engineering firm  that has worked with TAF previously meets with the Committee
  • best method of procurement to guarantee cost and performance discussions - Committee
  • Council approves the project to proceed through design development and working drawings

May 2014:

  • Building Committee Presentation to Members – May 9, 2014/OAA Conference 40+ members attend the Walk the Talk presentation including: the history of the project, the studies and work that had been done to ensure due diligence in decision making, the options by the Council and the technology of the preferred solution.
  • Feedback received from members; supportive/positive comments for Council’s plan, as well as negative in response to the plan, including concerns over the location of the building, the cost of the project as well as the desire to have more information available.

March 2014

  • Council presentation: by side analysis of the two proposed options: Base Building vs Net-zero solution
  • Council is asked to provide direction and decision regarding the two options:

Option A – Approve the design direction, and direct the building committee to proceed with design development and working drawings, and a matching cash flow strategy.

Option B – Give the building committee direction to pursue an alternate goal.

  • Council is asked to consider the recommendation of the Building Committee with respect to their recommendation related to the Lighting Retrofit.

February 2014

  • Presentation made to Council at February retreat – Building Committee
  • Additional information requested by Council:
  1. Confirm that the lighting retrofit can proceed independently of the Net-zero package and make a recommendation as to whether or not this should proceed.
  2.  Review and adjust the "Base" to ensure the following: allow only for maintenance and replacement of existing systems when they come to end of life and do not include any PV.
  3. Prepare a side by side explanation of detailed budgets for the Base case and the Net-zero case.
  4. Prepare a Return on Investment analysis for the additional amounts (if any) for the Net-zero case.
  5. Prepare a sensitivity analysis on energy costs.

 January 2014

  • Council receives the final report of the Lighting Consultant and directs communication to the Membership


November/December 2013
  • Committee approved proposal from Architect David Fujiwara and Sustainable Edge to complete the work
  • Lighting Design presentation to Council includes final results of modeling of the building as well as lighting options/hardware
  • The Final OAA Headquarters Daylighting Report is delivered to Council.
  • Work gets underway
November 2013
  • Council allocate an amount up to $50,000 and direct the OAA Building Committee to proceed with design development on the 2030 Challenge solution including costing, options, scheduling, asset and functional review; and, that a report be presented at the Priority Planning Session in February 2014.
August 2013
  • Lighting Consultant present results of the Energy Modelling of the building to Committee
July 2013
  • Charette held as a forum for discussion around the proposed tempered displacement ventilation system.
June 2013
  • Council approves the proposal from David Fujiwara, Architect and Sustainable Edge Ltd to proceed with the work required to develop the Energy Model related to the Tempered Displacement Ventilation system.
  • Council confirm directions to the Building Committee to proceed with the development of :
    • A Master Plan for the next 17 years including sequencings of the work, capital costs, maintenance and replacement.
    • A Report to members outlining the direction
    • Identify ConEd modules that could be developed based on this system and the OAA Building as a case study.
    • Develop a funding prospectus to source grants and other funding that may be available for energy retrofits such as this.  
  • Council directs the Committee to complete a lighting design and specifications for the building. Focusing to complete as much lighting replacement and daylight harvesting work this year as possible while outlining any variances to longer term 2030 goals.
  • Lighting Consultant Deborah Gottesman is engaged to work on the lighting design and specifications for retrofit for the building. 
  • OAA Council agreed in principle to move forward with renovations to the OAA Building to meet the 2030 Challenge.
December 2012
  • Council presentation by Architect David Fujiwara
November 2012
  • OAA staff met with Fujiwara and representatives of Honeywell to review the OAA’s existing HVAC system, including automation systems
September 2012
  • Work continues on report
May 2012
  • Consulting work for Stage 2 of the 2030 Challenge begins.

    The scope is to test all measures that might reduce energy consumption of the OAA building further and ultimately to see what is needed to reduce consumption and energy production to net zero, the ultimate goal of the 2030 Challenge. The work will involve input from other consultants and will include:
    • assessment on where the OAA Headquarters stands now in relation to commercial standards
    • assessment on where the OAA Headquarters stands now in relation to commercial standards
    • assessment based on blower door test, energy bills and previous reports
    • review of the steps to reduce carbon consumption
    • advice with eventual HVAC system replacement
    • advice on interim improvements through retro-commissioning
    • long range projection on ultimate feasibility
    • assessment of lighting and advice
    • energy modeling – review of initial model, refinement based on blower door test
April 2012
A ‘blower door test’ and thermographic scanning conducted the evening of April 9. The test is a requirement of the 2030 Challenge in order to set baselines. In attendance many OAA members, interested parties and guests. Initial results showed that the building is sealed quite well. The full report and analysis of this testing is expected in late May.   
March 2012
  • Initial studies demonstrate a reduction in energy use of 50% from the 2010 building could be possible. A second stage of the study will investigate how to reduce the second 50% of energy consumption down to zero to meet the 2030 Challenge.
  • A preliminary proposal for the second stage was submitted by the architect and will be followed up with a more detailed plan with tangible procedures and results to the OAA for further energy reductions.
March 2009
  • OAA Council demonstrated its strong support for ‘going green’ by adopting the 2030 Challenge, March 5, 2009