Office Manager – Full-Time
Location: Toronto, Ontario | In-Office
Employment Type: Full-Time
Salary: Competitive, based on experience
Start Date: February 1, 2025

About 6ixDesign Architects:
6ixDesign Architects is a multidisciplinary architectural firm specializing in innovative, sustainable design solutions. We are committed to excellence across a diverse range of residential, commercial, and institutional projects. As we continue to grow, we are looking for a skilled and dynamic Office Manager to join our team and contribute to the efficiency and success of our operations.

Position Overview:
The Office Manager will oversee daily office operations, support C-suite executives, and ensure smooth coordination across all departments. This is a leadership role requiring experience in office management, executive support, HR, bookkeeping, and operational coordination.

Key Responsibilities:
Oversight:

• Track and manage employee timesheets to ensure accuracy and compliance

• Ensure office policies and procedures are consistently followed

• Oversee invoicing for projects and assist with financial documentation

HR & Bookkeeping:

• Support HR activities, including recruitment, onboarding, and maintaining employee records

• Utilize QuickBooks (or similar software) for bookkeeping tasks, expense tracking, and financial reporting

• Reconcile financial records and assist in preparing operational budgets

• Foster positive office culture, including coordinating events (birthdays, team outings, holidays)

Inventory & Procurement Management:

• Manage office inventory and project resource procurement

• Maintain vendor relationships to ensure efficiency and cost-effectiveness

Policy Implementation & Reporting:

• Develop and implement internal office policies to optimize workflows

• Prepare and present regular operational performance reports to leadership

Qualifications:

• University degree required (preferably in Business Administration, Management, or related fields)

• Strong experience with QuickBooks or similar accounting software

• HR experience, including recruitment and employee relations, is an asset

• Prior experience as an Executive Assistant supporting C-suite leadership is preferred

• Strong bookkeeping and basic accounting knowledge

• Excellent organizational, analytical, and multitasking abilities

• Strong leadership and communication skills

• Proficiency in Microsoft Office Suite and general software literacy

What We Offer:

• A collaborative and supportive work environment

• Opportunities for professional development and career growth

• Competitive salary (Range50-80K)

• Relaxed and modern office culture

To Apply:
Please send your resume to careers@6ixgroup.ca with the subject line: Office Manager – [Your Name]

Last Updated Date: 2025/Sep/19